Office Manager

Your mission
We are seeking an experienced and highly organized Office Manager in our Saarbrücken office to join our team. The ideal candidate will be a proactive solution seeker with exceptional communication skills and attention to detail. As the Office Manager, you will play a crucial role in ensuring smooth operations in our office, supporting our team in their daily (digital) work processes, and assisting with ongoing People & Culture projects.

Office Administration

• Manage day-to-day office operations, including ordering supplies, managing inventory, and ensuring the office is well-organized.
• Manage relationships with vendors, service providers, and landlords.
• Handle incoming and outgoing mail and deliveries.

Team Support

• Assist with scheduling and organizing team meetings, events, and activities.
• Serve as the point of contact for questions regarding travel arrangements and other (digital) workplace-related topics.
• Administration and managing the inventory of company hardware.

People & Culture

• Foster a positive work environment through assisting with onboarding new employees.
  Support the People & Culture team with recruitment and employee engagement initiatives.
  Organization and management of tasks to create a positive employee experience.

Your profile

• In this position, you are the central hub of the office, where you can build strong professional relationships.
• It allows you to get an understanding of the company structure and the chance to learn about the exciting world of Trustworthy AI.
• The diversity of the topics and the position itself offer you constantly changing and continuous learning opportunities.

Qualifications

• Experience as an Office- or Project Manager or in a similar role.
• Strong organizational abilities.
• Ability to work independently and as part of a team.
• Excellent written and verbal communication skills in German and English.
• Proficiency in office software (e.g., Slack, Google Workspace).
• Experience in a startup or tech environment is a plus.

What we offer

• Professional growth and development opportunities.
• Opportunity to work in a fast-paced, innovative, and purpose-driven environment.
• A modern office in Saarbrücken’s startup scene.

Why us?
Working at QuantPi. Joining our team comes with several benefits, amongst others:

• Flexible working hours
• Exchange with world-leading researchers
• Working on mission-critical AI use cases
• Top equipment and infrastructure
• Healthy snacks and coffee free of charge
• Shaping the future of AI auditing
• Time for professional development

While our diverse team speaks 15+ languages, our working language is English. Our current office in Saarbrücken is co-located with Saarland Informatics Campus, one of Europe’s leading research site for computer science and cybersecurity. Recently, we opened a hub in Berlin and are looking to further expand the QuantPi footprint with additional hubs.

At QuantPi, we actively work to create an environment that values end-to-end ownership, diverse forms of impact, and opportunities for personal growth. Our international expert team is looking for individuals with the right personality and background to help shape a fast-growing organization.

QuantPi prohibits discrimination and harassment of any type based on race, color, religion, age, sex, national origin, sexual orientation as well as gender identity or expression. All employment is decided based on qualifications, performance, merit, and business needs.

How to apply 

If you are driven, committed, and up for exciting challenges,  we’d be more than happy to meet you! Please send your CV, certificates, and any other information you consider relevant.

Verschlagwortet als: administration, english, office management, organisation, people & culture, projekt management